A few common myths and pitfalls about time management need to be dispelled and addressed, starting with the misconception of “I’m the only one experiencing this”.
One of the first things you realise when you start sharing your challenges or
struggles is you’re not alone.
I can pretty much guarantee that whatever story you tell me about how you’re struggling with your time management and productivity, I’ll have heard it before.
These are a few myths and pitfalls people have about time management and your ability to use your time more effectively.
There’s a magic solution
If only you could discover that one system, that one method, your problem would be solved.
There is no one solution. Everyone is different. We all live and work in different ways. Even if there are similarities, what works for one person might not work for someone else.
However, there are key strategies but how you apply them depends on your own needs and preferences and finding what works for you.
Multi-tasking is a key
skill
No it’s not. Except in certain circumstances. If you want to be productive and do quality work, focus on one thing at a time. When you multi-task you end up doing two things poorly rather than one thing well. Give it your full attention without getting distracted and you’ll complete
the task quicker and more effectively.
It IS possible to multi-task if one of those tasks requires less concentration or is a lower value task. For instance, you can listen to a podcast or audio-book while exercising or doing housework. Sorting through paperwork or emails (or exercising) while
watching TV or streaming content.
Too busy to take a break
When you’re busy, taking a break can seem a waste of time but it rarely is. Just think how much more you could get done if you just keep going. However, creating breaks in your day is important to stay focused and keep your energy levels up.
More breaks makes you more productive and prevents burnout. Yes, you might be able to keep going for a while but when it becomes a pattern, it’s unsustainable and creates more stress.
Underestimating how long a task takes
It’s a common pitfall. You think a task will take 15 minutes and instead it takes an hour or longer. You end up working longer and longer in an attempt to get through all the tasks on your
list.
When you add a time estimate, also review how long it actually takes and adjust your estimate for next time.
- If it took longer - what stopped you or got in the way?
- If you got distracted - reduce the source of the distraction.
- If you were unrealistic - break the task down into more manageable steps
You'll have a better chance of sticking with the time limit next time.
Putting yourself last
Trying to get more and more done Not making your health and self-care a priority. Whether it’s making time for exercise or creating a morning routine to set yourself up for the day putting yourself at the top of the list is important.
Making time to relax and destress on a regular basis needs to be a priority and not something that gets missed off the list or put to one side so you can do just one more thing.
If you think you’re alone, you’re not. Instead of struggling, make a decision to do something and take steps to change things for the better.
Start with an awareness of the myths and pitfalls that trip you up and decide what you
need and what you want. Then take action. Find and apply the right strategies in a way that works for you.
